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Atlas Conferences Inc. (Atlas) respects the privacy of individuals using the Atlas website. This document describes how Atlas collects and uses information from the public. Atlas reserves the right to make changes to this privacy policy.
Atlas collects and analyzes information about the public usage of the Atlas server. This information comes from the data that must be provided by anyone accessing any web page, according to the HTTP specification (URL requested, originating IP address, browser type, referring URL). Atlas may record any terms entered in Atlas site search forms. This information is compiled in an aggregate manner without specifying any individual users. This statistical information on site usage is not made available to the public; it is used to help direct our resources.
Atlas collects information from users by several explicit methods.
Atlas maintains a database of academic events. Conference organizers are invited to submit information about their events to this database by using an online form. This may include an event title, description, and contact information. Clearly, all information collected by this submission form is intended for public distribution.
Conference organizers can register to use our abstract processing service. Some of the information collected in the registration process is sent to the public database of academic events.
Atlas maintains registration and abstract submission forms for conferences whose organizers have registered for these services. Each of these submission forms has a distinguished final step at which point it is understood that information contained in that form will be sent to the organizers and our public databases.
The conference registration forms are designed according to organizers' specifications and all information collected through them is provided to the organizers of the respective conferences. When someone uses an Atlas conference registration form, it is understood that the user intends to participate in that conference. The conference registration information necessarily involves personally identifiable data (name, address, email, ...). Atlas may allow organizers to publish a list of conference registrants on the Atlas server, in which case email addresses will not be published.
When a conference participant uses an Atlas abstract submission form, it is understood that they are making a contribution to a conference's academic programme and information collected by this form will be provided to the conference organizers. Upon approval by the organizers, this abstract will be published on the Atlas site. This published information contains the names and institutional affiliations of the speaker and any coauthors and the text of the actual abstract. Within the abstract submission process, the user must submit their email address and a confirmation message will be sent to that address.
As a rule, email addresses collected through the Atlas online forms are not published on the Atlas site. On our conference calendar pages, Atlas will publish contact email addresses for events. In most cases, these event contact addresses are not personal email addresses.
All the Atlas submission forms require the user to submit a contact email address. These contact email addresses are not published on the Atlas site. If you receive an email confirmation from Atlas regarding a submission made to an online form at Atlas and you have not authorized such a submission, please contact Atlas and bring this problem to our attention.
Atlas enables conference organizers to compile any names and email addresses contributed to their particular conference into a mailing list. Conference organizers are responsible for using such mailing lists in their own email applications. Atlas does not limit the organizers' right to redistribute such mailing lists. Atlas does not give away or sell lists of email addresses.
Atlas maintains a database of academic events, with some information collected from public sources (event homepages, newsgroups, archives of public announcements). In many cases, Atlas will display event information without the prior approval of the event organizers. Atlas strives to maintain a comprehensive database of public information on academic information. However, Atlas cannot guarantee the accuracy of all the information on its event database.
This event information may include names of organizers and invited speakers and a contact address. In particular, Atlas tries to publish at least one contact email address for each event. Atlas provides a method by which organizers can edit the database records pertaining to their event. Atlas will comply with any requests from organizers to delete or to edit such event information.
Revised: October 2004.
© 2004 Atlas Conferences Inc.