Atlas home || Conferences | Abstracts | about Atlas

Help Page for Abstract Service Registration

To save time, you may try to fill out the abstract service registration form without reading these instructions completely. Note that several boxes on the form may be left empty. After you complete the initial registration, you will still be able to make changes to your information. Do not use this form for conference announcements; use the conference calendar submission form instead.

Title of the event or conference

This title is displayed on the heading for each page related to your conference.

Dates

The dates, inclusive, of the event. For single day events, use the same date for the start and end dates. For events scheduled over several intervals, consider using the first and last days of the event.

Deadline for submissions

The Atlas public submission form will accept submissions until midnight local time in Toronto, Canada at the end of deadline for submissions. If you do not specify a deadline, submissions will be accepted until the last day of the conference.

Host (or venue or affiliation or sponsor)

This name is displayed on the heading for each page related to your conference. It is intended for locations, organizations and institutions. Use this to list the conference affiliation, site, organization or sponsors. You may leave it empty.

City (and State, Province or Territory, as necessary)

This is intended to describe the geographic location of the conference. You may include an address here.

Contact person: the name of the person who will monitor abstract submissions

Please let us know who you are.

Contact email: the email address of the contact person

Automatic notices of abstract submission will be sent to this email address. Please use one email address only.

Organizers

These names will be displayed on the heading for each page related to your conference. You can leave this box empty if there are too many names to list.

Approval mode

You will be able to accept, reject or edit submissions, regardless of which option you choose on the registration form. There are two approval modes.

Abstracts are held for your approval before they are displayed to the public. If your conference has a formal review process, choose this option.
Abstracts are displayed to the public immediately as they are submitted. If your conference is somewhat informal, and you do not expect any controversial submissions, then please consider choosing this option.

Submission message

This text is displayed on the abstract submission form. Use it to specify any instructions or restrictions (special deadlines, abstract length limit, ...)

List message

Use this to place your own text at the top of the public listing pages for your conference.

Sessions

You will be able to group abstracts by session (or any other classification). Please contact us for details after your registration has been approved.

Abstract template

Use this feature to provide a template for abstracts. If you are creating your own printed booklet of abstracts and you want to force your participants to use a template that you have already designed, then please use this feature. Atlas will parse and append all accepted abstracts into one big LaTeX file, which will be available to organizers for copyediting and printing as a programme booklet. So, if you want to use the Atlas booklet feature to eliminate the work of combining individual abstracts yourself, then please do not bother to use the abstract template feature.

Hints, Warnings and Known Bugs

Deadline: There are no late submissions of abstracts at Atlas; if you want to allow submissions beyond a deadline announced to your conference participants then you must set the Atlas submission deadline to a later date. You may even specify a deadline after the end of the conference to allow very late submissions. We suggest that you use the submission message feature mentioned above to display specific deadline instructions. There is a separate private abstract submission form, which never closes, where organizers can submit abstracts on behalf of speakers.
Headings: The information collected in this form is used to create a standardized heading to display on every page on our site related to your conference. These are: conference title, dates, host, city, country, organizers. You may find that you have to provide shorter versions of these fields so that the heading appears presentable. In particular, a very long conference title, or a very long list of organizers will upset the balance of the displayed heading. However, it is possible to override this standardized heading and design your own page heading after you complete the registration.
Messages: You may find that you need to change the submission message and list message to give new instructions or information.
Announcement on conference calendar: The information collected on this registration form is not automaticically related to the information displayed on our calendar of conference announcements. If you want to edit your conference calendar announcements, please contact us or follow the separate instructions for that editing process.

Contact

Please contact us for more information about the Atlas abstract processing service. info@atlas-conferences.com

Revised: February 2008.